Updated November 28, 2006

In 1999, the UCO Alumni Association earmarked donor dollars to purchase furnishings for the Alumni Reunion Center at Evans Hall.  Please help us keep the room beautiful for years to come by following these guidelines.

Scheduling Use of the Room:

Furniture:

• Wooden chairs and tables may be moved in the Alumni Reunion Center.  Please do not move any other furniture (or furnishings) in the room.  The furniture will last for many years if wear and tear is limited.
• If you wish to move the wooden tables, please do not pick them up – just slide them.  Please return them back to their original locations when you are finished with your event.
• Additional tables and chairs are available through Physical Plant.  Set-up and removal of any/all additional tables and chairs is the responsibility of the person(s) using the room.  Clean-up and pick up must be completed at the conclusion of your event or meeting.

Access to the Building:

If you are using the Alumni Reunion Center before or after regular business hours, you will need to contact the UCO Department of Public Safety at x2345 to coordinate the unlocking and locking up of the building.

Refreshments:

Refreshments/food is allowed in the Alumni Reunion Center under the following conditions:

·          Any vendor may be used for food/refreshments.

• Alcohol can only be served if approved by the President of the University.
• Tablecloths must be used on all dining tables when serving food and coasters must be used when providing refreshments only to prevent scratches and stains.
• You are responsible for removing all food, dishes, beverages, etc. from the Alumni Reunion Center.  Please clean any crumbs, napkins, and other trash off of the tables and floors.

Cleaning:

• Please clean any spills immediately or report any messes or spills immediately to the Foundation office.  Cleaning supplies are located in the buffet in the formal dining area.  If the spill does not come completely clean, please notify the Alumni office at 974-2421 so we may address it immediately.
• No set up crew or clean up crew is available either before or after events.
• If considerable spills or damages are left or are not reported in a timely manner in the Reunion center, we will ask the reserving sponsor pay to have the related areas cleaned, replenished or repaired.
• We ask that you help us keep the Alumni Reunion Center nice for our next guests by cleaning up after yourself or your group.
• Please dispose of all trash after your event.

THE ROOM MUST BE LEFT AS YOU FOUND IT BEFORE YOU LEAVE

Noise Levels:

Evans Hall is home to many campus offices which conduct daily business regularly between 8am and 5pm Monday through Friday with some exceptions. Some of these offices back up to the Evans Hall Great Room and, consequently, sound can sometimes be heard from those offices in the Great Room and vice versa.  As efforts are made in these offices to keep noise at a respectable level, those using the Great Room for their events are also expected to respect the offices' need to conduct business. 

Should a problem arise concerning one of the Evans Hall offices, please send a University representative (not a student or a visitor) to the offices and respectfully discuss the issue with the front desk of the office.  Please do not interrupt meetings or other business being conducted in those offices. 

By agreeing to the policies for using the Evans Hall Great Room, you accept that some outside noise may be heard from those offices in the building and you pledge to handle any possible noise issues in a professional and cordial manner.

Interruptions:

Occasionally, a tenant of the building may need to enter the room to gain access to the “cage” storage area during a meeting.  If you are having a special event and prefer not to be interrupted, please, on all doors, post the “Meeting in Progress” signs which are located in the buffet drawers, located on the south side of the room.  Unless posted otherwise, routine staff meetings will be subject to interruption.  We would appreciate you returning the signs to their proper place upon completion of your meeting or event.

Lights:

• Light switches are located in the northeast corner of the room, near the elevator.  When facing the elevator, you will see an alarm panel.  Light switches are located on the right side of the panel (and elevator) – slide your hand between the wall and the metal brackets.
• Light switches are also located on the south end of the room by the double doors.  All of the lamps work, please feel free to use them – we ask that you turn them off after your use.
• The light in the foyer does not need to be turned off.

Memorabilia:

Many alumni have donated items to the Alumni Reunion Center.  No items may be removed without permission.  If you are interested in donating or adding something to the Reunion Center, it must be approved by the Alumni Office.

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